Essential Items to Include in the Event Plan

Here’s a short list of essential and often easy to miss items to include when planning for your event.

•  Menu

  • Remember food allergies – either ask during registration or plan special plates with your caterer for requests on site

  • Beverages – don’t forget to include water for buffets and parties with signature drinks

  • Licenses/Permits - confirm your caterer, venue, or host has the appropriate alcohol license to pour/serve, and your venue will allow for alcoholic beverages

  • Volunteers -  please feed those who help you

• Move in/out Logistics

  • Will you need hand trucks, roller carts, dollies to haul materials to and from the vehicles?

  • Who is on staff to assist with set up and most importantly tear down?

  • Did you pack an emergency kit?

• Permits

  • Who is holding the event approval/permit/contract? Do you have a copy at the event site?

• Internet

  • Access

  • Connection point for guests (password)

• Communication